Leave the Bookkeeping to Us
Property | General Liability | Workers Compensation | Business Auto | Excess Liability | Marine
Outsourcing Solutions for Bookkeeping & Accounting For Insurance Companies, Brokers & Agencies
Including: Applied, AMS360 & Epic Bookkeeping
ACCOUNTING SERVICES
REPORTS
Top Six Reasons for Using Our Service
training:
Our office is staffed with people who are experienced with insurance bookkeeping processes and systems, therefore little training is needed.
Quick Start:
We have the staff to start working on your behalf today. There is no wait time to find the right person.
No Vacations:
When the bookkeeper assigned to your agency is not available the project manager will handle your daily work so you are never behind.
Real Time:
All tasks are completed daily so there is never a work backlog. Month and year-end periods are closed the last day of the period.
Accuracy:
Accounts are reconciled daily to assure accuracy of reports and account balances.
Transparency:
As tasks are completed and electronically filed each day, agency management has access to the information necessary to assure things are being completed appropriately.
ACCOUNTING SERVICES
Reports
Daily
Weekly
Monthly
How it works
commisson deposits
Agency Personnel:
– Deposits commission checks received in office
– Scans a copy of deposit and checks then emails to VIBS
VIBS:
– Records bank deposits in the system
– Records ACH deposits in the system
– Balances system deposits with bank statement
– Electronically file deposit copies
DB reconciliation
Agency Personnel:
– Scans commission statements only received by mail and emails them to VIBS
VIBS:
– Tracts commission deposits and DB statements received on Excel Spreadsheet
– Processes DB commission downloads
– Processes DB commission statements from websites
– Reconciles DB statements
– Electronically files all DB statements
vendor payables
Agency Personnel:
– Scans and emails VIBS all invoices received in office
VIBS:
– Enters ACH vendor payments into the system
– Processes vendor checks to be printed by agency
– Balances payments with bank statement
– Electronically files all paid invoices
Agency Personnel:
– Prints and mails checks to vendor
premium deposits
Agency Personnel:
– Deposits premium checks received in office
– Scans and email VIBS copies of deposits and checks
VIBS:
– Enters premium deposits into system
– Balances premium deposits with checking account
– Electronically files deposits
company payables
VIBS:
– Reconciles agency bill statements
– Prepares agency bill checks to be printed by agency
– Electronically files printed checks and invoices
– Balances company payments with checking account
Agency Personnel:
– Printed and mails checks to company
reports
Daily:
– Operating Account Reconciliation
– Trust Account Reconciliation
Weekly:
– Income Statement
– Balance Sheet
– Cash Report
Monthly:
– Producer Commission Report
– Expiration Lists CSR
– Expiration Lists Agents
– Book of Business Report
– Missed Renewal Report
special projects
– Gather year-end tax documents for CPA
– Prepares Personal Property Tax Statement
– Process 1099’s
Other Reports:
– Close Day / Month / Year
– Process Agency Downloads
getting started
– Provide login credentials for agency management system
– Establish email account
– Provide login credentials for premium finance company
– Provide login credentials for all insurance companies
– Provide login credentials (view only) for bank
